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April, May, June - recruit staff and plan main structure, research GOH's
July and August - brainstorm ideas for big items, use research to create panel topics, decide room usage
September after Labour Day - contact past and new panelists about returning, canvass mailing lists for fan panels
October - put grid together and return info to attending panelists for overview, refine grid
November - results to program book and webpage, proof results and get independent reviewer to do so too.
Note: reviewing program book easily took three hours this year and ideally could use more time.
Brainstorming meetings should run 2 to 3 hours with breaks, its better to have everyone involved with this as they might pick up details you missed.
If possible Programming should be able to talk to GOH's directly, going through liasons adds to time lag and can cause communication of ideas/concepts problems.
July and August - brainstorm ideas for big items, use research to create panel topics, decide room usage
September after Labour Day - contact past and new panelists about returning, canvass mailing lists for fan panels
October - put grid together and return info to attending panelists for overview, refine grid
November - results to program book and webpage, proof results and get independent reviewer to do so too.
Note: reviewing program book easily took three hours this year and ideally could use more time.
Brainstorming meetings should run 2 to 3 hours with breaks, its better to have everyone involved with this as they might pick up details you missed.
If possible Programming should be able to talk to GOH's directly, going through liasons adds to time lag and can cause communication of ideas/concepts problems.
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